AeroOps reference desk
Aircraft parts stock: what to confirm before ordering
A useful parts quote answers both what is being offered and what the supplier has actually confirmed. Use a consistent request so competing quotes can be compared.
Ask for a dated stock confirmation
Our suggested RFQ starts with the exact part number and suffix, quantity required, delivery location, and required date. Ask the supplier to state whether the part is physically available, where it is held, whether it is reserved, and how long the quoted availability remains valid. Keep the confirmation date with the quantity.
Compare like-for-like offers
- Exact part number and manufacturer; clearly identify any proposed substitution.
- Condition offered and the documentation supplied with that specific unit.
- Serial or batch identification where applicable, remaining life or shelf-life information where relevant, and traceability documents.
- Lead time, dispatch location, freight, currency, quote validity, and return terms.
- For exchange offers: core deposit, return deadline, core acceptance conditions, and possible additional charges.
Keep approval evidence separate from a sales claim
The FAA publishes replacement-parts guidance, PMA resources, and unapproved-parts notifications. Use those resources and the applicable manufacturer data as part of a qualified review. A supplier’s statement of stock does not itself establish eligibility for installation. FAA parts resources.
Label missing information honestly
“Listed; availability unconfirmed” is different from “supplier confirmed at [time].” No listing is different from zero stock. For a quote comparison, leave unknown quantity, documentation, and lead time fields marked “not supplied” and request clarification.
AeroOps can help draft the request. Supplier stock results require connected, reviewed sources; this guide does not claim live inventory access.